Destruction of Records

Destruction of Special Education Records

Pursuant to ARS 41-1347, the district destroys all psychological and special education records on students five years after those students have been dismissed from special education or have withdrawn from the district. The district maintains a permanent record of their special education services with the student’s name, date of birth, ethnicity and special education eligibility.

Parents have the right to inspect and review all educational records, and all other rights guaranteed by the Family Educational Rights and Privacy Act (FERPA)

Destruction of General Education Records

Pursuant to ARS 39-121.01, the district destroys all general education records for students after four years of nonattendance. The district maintains a permanent record of the student’s name, date of birth, place of birth, gender, parents and/or legal guardian’s name, and record of attendance.

Public Notice for Destruction of Records

The Madison Elementary School District retains student cumulative files for three years after the student’s promotion or withdrawal from the district. Following a student’s 8th grade promotion, or when a withdrawn student turns 16 years old, permanent student records are archived to microfilm.

Only the student’s enrollment form, immunization records, last grade report, last standardized test results, and the withdrawal form are permanently archived, when applicable.

All cumulative student records (except for permanent information stored on microfilm) will be destroyed three years after the school year of last attendance. Special Education records are retained for five years after the student is withdrawn or dismissed from Special Ed. Special Ed records are not microfilmed.

Before any records are destroyed, parents have the right to review and obtain copies of their child’s records. Please contact Madison School District, Student Records Department at (602) 664-7958.

Aviso Público para la Destrucción de Registros

El Distrito Escolar de Madison conserva archivos acumulativos de los estudiantes durante tres años después de la promoción del estudiante o retirada del distrito. Siguiendo promoción octavo grado de un estudiante, o cuando un estudiante retirado cumple 16 años, registros de los estudiantes permanentes se archivan a microfilm.

Sólo se archivan permanentemente el formulario de retiro formulario de inscripción, registro de vacunas, el último informe de calificaciones, los últimos resultados de las pruebas estandarizadas de los alumnos, y, en su caso.

Todos los expedientes de los estudiantes acumulativos (a excepción de la información permanente almacenada en microfilm) serán destruidos tres años después del año escolar de la última asistencia. Los registros de educación especial se conservan durante cinco años después que el estudiante se retira o despedido de Educación Especial. Registros especiales de Ed no están microfilmados.

Antes de los registros son destruidos, los padres tienen el derecho de revisar y obtener copias de los registros de sus hijos. Por favor, póngase en contacto con el Distrito Escolar de Madison, Departamento de Registros del Estudiante en el (602) 664-7958.