COVID-19 Information - Madison School District

COVID-19 Information & Updates

This page contains the most updated and current information from Madison School District regarding the COVID-19 school closures. Information is removed from this page when updated information becomes available.

Quick Reference:


5/28/2020 – Virtual Town Hall

5/18/2020 Letter from the Superintendent (PDF) English | Spanish

Dear Madison Parents and Families,

As we continue to plan for the opening of school in August, the safety and well-being of your children is a top priority. It is not easy raising children in today’s world and schools need to be safe places for every child to thrive and learn.

The Madison Elementary School District is committed to behaving according to our stated values, specifically, “We commit to doing what is best for students as the driving force behind all decision making.” In order to ensure students succeed academically, socially and emotionally, we must provide safe and healthy environments. Thus, the decisions that Madison needs to make for schools to be open in August will be centered on what is best for the safety and health of every child balanced with the safety and health of staff.

As partners in education, you have the right to know how we are planning and what we are planning. I know that you have many questions that need answers. I cannot promise you that there will be an answer to every question. But I can promise you truth and transparency.

As such, I will be holding a virtual Madison Parent and Family Town Hall on Wednesday, June 10, 2020, 6:00 PM on Livestream. I will present the status of our plan to safely open school in August, share the challenges we are encountering and share the results of the parent survey. You will be given the opportunity to ask questions. Logistical information and reminders will be sent to you ahead of this June 10 meeting.

As always, I appreciate all that you do to support Madison schools and our community. I value you!

Sincerely,

Kenneth R. Baca, Ed.D.
Superintendent

5/19/2020

Optional online summer learning opportunities will be available beginning Monday, June 1. Please visit our 2020 Summer Learning page for more information.

5/18/2020 – Changes to Free Meal Service

Grab’ N Go Drive through meal service will end at Rose Lane on 5/20. This service will continue at Camelview through 5/29. Camelview will be closed on Monday, 5/25 for Memorial Day. Meal distribution times will remain the same. Breakfast and lunch for the next day can be picked up at the same time.

On June 1, Madison School District Food & Nutrition Services will offer the free summer feeding program for all children under the age of 18 at Madison Camelview (map) and Madison Park (map). The program will be Monday – Friday through July 31. Meal sites will be closed on July 3 for the holiday. Breakfast will be served from 7:30 – 8:30 a.m., lunch 11:30 a.m. – 12:30 p.m. Children do not have to be enrolled in a Madison school or summer program to participate.

Children participating in the summer meal program will be required to eat their meals in the cafeteria. Social distancing measures will be in place with a limited capacity to ensure the safety of children and staff. If the cafeteria is at capacity participants will be asked to wait, or visit an alternative feeding site.

5/14/2020 – Important Family Survey Information

5/14/2020 Letter from the Superintendent (PDF) English | Spanish

Dear Madison Parents and Families,

As we close out another school year, I wish to begin by thanking each of you for the support, love and understanding you have shown our Madison teachers and staff during this challenging time. It demonstrates the strength of our community and brings out the good that resides in each of us.

I wish I could tell you what the future holds. I know that you are wondering when, and if, schools will reopen as scheduled and how schools will look under the current circumstances. I will do my best to address this as I share our plan moving forward.

At this time, we are planning for the 2020-2021 school year to begin on Tuesday, August 11. Although we are planning for this date, the COVID-19 situation could delay the opening of schools. However, it is vital that we have a plan in place to ensure the safety and wellbeing of students and staff without compromising the high quality of education you have come to expect.

The Madison Governing Board and administration are working on a detailed plan that is focused on the following three areas: Safety; Teaching and Learning; Social and Emotional Wellness. As we develop this plan, your input is vital.

A survey will be forthcoming to you via email from research@madisoned.org to gather initial information that will help to guide our plan. It will also assist us in determining if a follow-up survey will be needed. PLEASE take the time to complete the survey.

During our summer break, I ask that you remain connected to Madison. Important updates and information will continue to be shared with you. We will be revamping our website in our attempt to make it easier for the public to navigate and find information more easily. It will also improve the sending of emergency notifications to parents and families.

I cannot ask you to not feel afraid or concerned; fear and worry are natural feelings one has when they are responsible for others. I can encourage us all to remain hopeful so that we may pass on that hope to others, especially our children.

Anne Frank wrote, “I don’t think of all the misery, but of the beauty that still remains.” May you find the beauty that remains in the world and may the choices we make today reflect our hopes and dreams for a brighter tomorrow.

Sincerely,

Kenneth R. Baca, Ed.D
Superintendent

4/16/2020 – Free Virtual Pandemic Parenting Conference

4/16/2020 Letter from the Superintendent (PDF) English | Spanish

Dear Madison Parents and Families,

I know that life, as we knew it, has changed. As parents and families of Madison students, you are dealing with so much as a result of this global crisis. On behalf of the Madison Governing Board, thank you for being thoughtful, patient and understanding as we try to figure out what lies ahead.

There is an opportunity for you to participate, free of charge, in the Virtual Pandemic Parenting Conference with Katey McPherson and 15 other national experts in various fields, Preschool- College. Topics include screen time balance, remote learning issues, how to manage stress and anxiety, keeping up reading skills, being empathetic and bigger topics like rising 8th graders and 12th graders as well as how to give toddlers and elementary kids social and emotional learning love with enrichment, connection and routine.

Registration here: village.me

Thank you to all who have shared stories, quotes and funny anecdotes during this serious time. I wish to share one that captures my feelings on how we can get through the stress of the day. “Relationships before rigor. Grace before grades. Patience before programs. Love before lessons.”

This quote resonated with me because I understand the stress and anxiety that school closures have caused many of our families. While we are offering a variety of learning opportunities for your children in order to ensure their learning continues, it should not come at the cost of your or your children’s social and emotional well-being. So, yes, it is ok if all of you take a day off when you just need to have fun or take a break from each other.

I hope many of you will take advantage of the conference that is being offered. We will take everything step by step. While our schools remain closed, our hearts remain open. While we cannot be together under one rooftop, we still are together as one community, under one big, beautiful sky. I look forward to the day when we celebrate our schools reopening and welcoming kids into our classrooms once again.

With respect,

Kenneth R. Baca, Ed.D.
Superintendent

4/6/2020 – Report Cards & Student Grades

4/6/2020 Letter from the Assistant Superintendent of Educational Services (PDF) English | Spanish

Dear Madison Families,

Like you, Madison staff was heartbroken to learn that the school closure enacted by Governor Ducey and Superintendent of Public Instruction Hoffman has been extended through the remainder of the 2019-2020 school year. We do, however, understand that this is a necessary measure to keep our students, staff, and families safe by supporting statewide and nationwide efforts to prevent the spread of COVID-19. With the school closure, the following information addresses report card grades for the fourth quarter term, the second semester, and the final year grade.

Our dedicated teachers and staff are committed to providing learning opportunities through the end of the school year, including teacher office hours and academic, social, and emotional wellness check-ins. These learning opportunities are provided for families to use as their circumstances allow. As previously shared, these learning opportunities will be used to enhance learning. Teachers will provide feedback about the learning activities submitted, but there will not be “official” grading. However, students in first through eighth grade may use these learning opportunities to improve their second semester grade, which in turn would improve the final year grade. No child’s second semester grade will be lower than the third quarter grade already issued.

The following Report Card Expectations for first through eighth grade students have been established:

  • 4th Quarter Report Card Grades will not be issued; this does not impact a child’s school record. (As a reminder, the essential grade level standards were covered by the teacher within the first, second, and third quarters of the school year.)
  • The Semester Report Card grade will be assigned based on the teacher’s last ability to assess the student’s progress on the grade level standards. However, the Second Semester Report Card grade issued will be the better of either the already assigned Third Quarter grade or an improved grade based on the content mastery demonstrated by the student through completion of the learning opportunities provided.
  • The Final Year Grade will be calculated as usually determined by averaging the First and Second Semester grades.

For Kindergarten students, parents as you are already aware, the Kindergarten Report Card is based on skills that ensure essential learning standards are learned. Your child’s teacher will continue to provide learning opportunities, however no official end of the year report card will be issued. Instead, teachers will work with your child when school resumes to complete their assessment of the skills. Again, do not worry about your child regressing in their skills. When we are back in the classroom, rest assured that our extraordinary Madison teachers and staff will course correct to meet individual learning needs.

Our hope is that every student has the opportunity to participate in the remote learning opportunities. This is a valuable way for your child to stay connected with teachers, to stay on pace with their learning, and to improve their grades in the process.

Our hope, too, is that you remain healthy and safe as you Stay Home, Stay Healthy, and Stay Connected.

Sincerely,
Barbara Marshall
Assistant Superintendent for Educational Services

3/30/2020 – School Closure Extension

Dear Madison Families,

This morning, Governor Doug Ducey and Superintendent Hoffman announced the closure of schools through the end of this school year. You can view Governor Ducey and Superintendent Hoffman’s open letter to Arizona families, educators, school leaders and education community members here. Online learning opportunities will continue to be available and we encourage our students to remain virtually connected with their teachers and peers. School campuses have contacted families regarding computer needs.

District administration will continue to discuss how we can best meet the social, emotional and academic needs of our students throughout the duration of the closure. We understand that this extension is difficult for our families. If you need additional support, please reach out to your school. We have social workers who are available to connect with your family. Please also visit our website at madisonaz.org/covid-19-information along with Madison School District’s Facebook, Instagram and Twitter for information and resources. These outlets provide information on local resources for families as well as how to support our Madison small businesses during this time.

Madison employees will continue to work during the closure to ensure that we meet the needs of every student. Please remember that Madison School District Food and Nutrition Services will provide free breakfast and lunch to all children 18 and under at the Madison Camelview Elementary campus (2002 E. Campbell Ave., Phoenix, AZ 85016) and Madison Rose Lane campus (1155 E Rose Ln, Phoenix, AZ 85014). Children do not have to attend a Madison School District school in order to receive a free meal. This is a grab-and-go style pick up where each child can receive a sack lunch for the current day and breakfast for the following day. Meals will be available for pick up between 11 a.m. and 12 p.m. Monday through Friday.

We understand the stress and anxiety surrounding the extension of school closures. We will continue to support our community in any way that we can. Thank you for your understanding, patience and support as we continue to navigate this unprecedented time together.

Respectfully,

Madison School District

3/27/2020 – Legislation Signed to Support Schools During Closures

Today, Governor Doug Ducey signed legislation to support schools during closures. Read more information about the signed legislation here. Please note that the information regarding statewide testing is incorrect. Statewide assessment for 2019-2020 will be waived.

Thank you for your ongoing support and patience. We will continue to provide updates as we receive new information.

3/26/2020 At-Home Learning Information

3/26/2020 Letter from the Assistant Superintendent of Educational Services (PDF) English | Spanish

Dear Madison Parents and Families,

As you are aware, Governor Ducey and Superintendent of Public Instruction Hoffman extended school closures through April 10. Since the initial school closures were announced, Madison staff has been working to create a remote learning solution that will address the diverse needs of our students. We sincerely appreciate the patience and support of our families as we work to ensure the delivery of high quality, continuous, remote learning opportunities.

Teachers have already been reaching out to their students and have shared their excitement in connecting with them. While the teachers have already been providing learning opportunities, beginning Wednesday, April 1, learning opportunities will be provided through a Google Classroom set up by the teacher. We understand that monitoring remote learning puts an additional burden on our families. For that reason, we are concentrating on delivering the most essential learning. Our Curriculum & Instruction team, including instructional coaches and teachers, are creating lesson guides for language arts, mathematics, science, and social studies that are reliable, meaningful, and accessible. Your child’s teachers will be adapting/ modifying/ extending/ or supplementing these guides to meet the individual needs of the class. Teachers from other content areas, including encore courses, will communicate those learning opportunities.

  • Beginning April 1, parents and students will be able to access the Google Classroom set up by the individual teacher. This platform will provide the information required to easily access remote learning and to contact the teacher.
  • Teachers will be reaching out directly to students and parents to communicate about educational activities that are specific to a subject or class/course. If you have not heard from your child’s teacher, please email the teacher and please update your contact information in PowerSchool.
  • These learning opportunities will be used to enhance learning. Teachers will provide feedback about the learning activities, but there will not be “official” grading. For any long-term projects/assignments previously assigned, your child’s teacher will communicate the new expectations.
  • Decisions for semester grades and final year grades will be made as we have more information on the length of the closure.
  • School campuses will be reaching out to families to address computer device needs, as appropriate. Principals will communicate with families regarding the distribution of paper materials to those without internet access.

Please be assured that our mission to foster success for all through dynamic, engaging, and relevant learning experiences focusing on students’ academic, social, and emotional growth continues. Do not worry about your child regressing in their academics. When we are back in the classroom, rest assured that our extraordinary Madison teachers and staff will course correct to meet individual student learning needs. The check-ins by teachers and staff throughout the school closure will provide academic, social, and emotional support.

We are committed to keeping our parents and families as up to date as possible. Please continue to check your email for frequent updates and communication from your child’s teachers.

Sincerely,
Barbara Marshall
Assistant Superintendent for Educational Services

3/25/2020 – Free Meals for Children Also Available at Madison Rose Lane

Beginning 3/26/2020 our current free meal program for children will be expanded to include Madison Rose Lane as an additional pick-up site.

Madison Food and Nutrition Services will provide free breakfast and lunch to all children 18 and under at the Madison Camelview campus (2002 E. Campbell Ave., Phoenix, AZ 85016) and Madison Rose Lane campus (1155 E Rose Ln, Phoenix, AZ 85014). Children do not have to attend a Madison School District school in order to receive a free meal. This will be a grab-and-go style pick up where each child can receive a sack lunch for the current day and breakfast for the following day. Meals will be available for pick up between 11 a.m. and 12 p.m. Monday – Friday.

3/24/2020 – Update on Summer Program Registrations

Registration for Madison’s summer programs (Summer Camp and Kindergarten Readiness) will be temporarily postponed while we evaluate the unknowns of the remainder of this school year.

As soon as we have updates, families will be notified by email.  We will also update the EZ Child Track Parent Portal Page, the District website and social media.

Thank you for your continued support and patience.

The Community Education Team

3/20/2020 – Updated Information on School Closures, At-Home Learning Opportunities and Free Meals for Children

Dear Madison Families,

Thank you for your patience and support as we navigate through this unprecedented time together. Today, Governor Doug Ducey and Superintendent Kathy Hoffman announced an extension of the statewide school closure through April 10, 2020. You can view Governor Ducey and Superintendent Hoffman’s open letter to Arizona families, educators, school leaders and education community members here.

District leadership will continue to develop plans to support our community during the closure. Communication regarding at-home learning opportunities will be available next week. Additionally, beginning Monday, March 23, Madison Food and Nutrition Services will provide free breakfast and lunch to all children 18 and under at the Madison Camelview campus. Children do not have to attend a Madison School District school in order to receive a free meal. This will be a grab-and-go style pick up where each child can receive a sack lunch for the current day and breakfast for the following day. Meals will be available for pick up between 11 a.m. and 12 p.m. Monday – Friday at 2002 E. Campbell Ave., Phoenix, AZ 85016.

We know that you have many questions surrounding the impact of school closures. We will continue to update you via email, website and social media channels as we receive additional information.

We want you to know that the District has been working diligently to ensure that we meet the needs of our students, staff and families during this time. We recognize that you have very real concerns for your family’s health and student’s education. During this challenging time, know that we are here for you. We are grateful for you and appreciate our Madison community.

With gratitude,

Madison School District

3/16/2020 Community Education Childcare Update

Beginning Monday, March 23, Community Education will be offering childcare for healthcare professionals and first responders ONLY. In order to ensure that we have the resources needed to support our families, please fill out the following Google Form with your information. https://forms.gle/fFEHv4dfXuFXQeU89

Families who qualify for childcare based on occupation (e.g., first responders and healthcare professionals) should complete the Google Form no later than noon on Wednesday, March 18.  Childcare will be offered at a discounted rate of $30 per day.  If you have any questions or concerns, please contact us at ceinfo@madisoned.org. Please be aware that Community Education will require proof of profession at the time of drop-off.  In order to maintain a healthy environment for our students and staff, please consider other options prior to enrolling your child.  If other arrangements can be made, children should stay home.

The safety of our students and staff continues to be our number one priority. During operating hours, we will continue to stress the importance of proper hygiene procedures. Classrooms will be cleaned thoroughly each day and high touch surfaces will continue to be sanitized. The District will also provide hand sanitizer stations that will be utilized by students and staff.

We understand that this is a time of stress and anxiety. We appreciate your patience and understanding as we work together to support our families who are responding to and helping our community during this time of need. Thank you.


Letters from the Superintendent & District

  • 5/18/2020 Letter from the Superintendent (PDF) English | Spanish
  • 5/14/2020 Letter from the Superintendent (PDF) English | Spanish
  • 4/16/2020 Letter from the Superintendent (PDF) English | Spanish
  • 4/6/2020 Letter from the Assistant Superintendent of Educational Services (PDF) English | Spanish
  • 3/26/2020 Letter from the Assistant Superintendent of Educational Services (PDF) English | Spanish
  • 3/19/2020 Letter from the Superintendent English | Spanish
  • 3/13/2020 Letter from the Superintendent English | Spanish
  • 3/12/2020 Letter from the Superintendent  English | Spanish
  • 2/27/2020 Letter from the Superintendent English | Spanish

Community Resources & Information


How will we be communicating important information to families?

Families will receive official communications from the district in the following ways:

  • Email communications from the district sent to the email address on file in PowerSchool
  • Autodial phone messages to the phone number on file in PowerSchool
  • Updates on the Madison website
  • Updates on our official social media accounts: Facebook, Twitter, Instagram